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Welcome to the IPM Council of Canada's Members' Area

2016 Desk Reviews

All desk review forms in the IPM Golf Bag can be used for 2016 desk reviews. You will need to fill in the correct date with year. We are currently upgrading the database to start creating calibration forms and staff training forms as well as the scouting & PCPA forms. These are currently being beta-tested and will go live once the public side of the website is completed.

Fludioxonil Error on Database

Fludioxonil was spelled incorrectly for two products on the PCPA database. The spelling has been corrected, however your Annual Report will show the different spellings as different products when comparing 2014 and 2015 usage. You may end up with three different listings on your Annual Report. Two incorrect spellings may show up as being used in 2014, while the correctly spelled active ingredient will show up as being used in 2015, but not in 2014.

Since the Annual Report is a public document, it is recommended that you note that the active ingredients are actually the same in your Reason for Increase/Decrease from Previous Calendar Year .

We apologize for the inconvenience, but this has only recently come to light and the three different spellings will likely not be blended in time for you to print, sign, scan and upload the Annual Report before the Jan. 31, 2016 deadline.

IPM Database

A minimum of one scouting forms per calendar week is required from April 1 - Oct 15, 2016. If the golf facility is not open at any time during this period, please state the opening & closing dates on the 2016 IPM Agent Checklist.

All Scouting Forms and PCPA forms MUST be created using the Scouting and PCPA database. Scouting and PCPA Form PDF templates are only available for personal record-keeping purposes or desk reviews submitted in paper form. (paper submissions are subject to a $150 + HST handing fee).

Simply click on the New Scout and PCPA Site tab above to get started. All scouting and PCPA forms created on-line can be saved and edited over time. This allows you to enter information as it is available. You should always save each completed form to your own computer and/or print a hard copy for your files. These will be needed during your on-site audit.

The data you enter to create the PCPA forms will automatically populate your Annual Report - Class 9 Pesticide Usage. This is a required government document that changed in 2013. The database calculates the total amount of all Class 9 active ingredients in kilograms and can be used throughout the season to monitor usage.

The PCPA database is designed to record registered pesticides with a PCP #. Please DO NOT add wetting agents, fertilizers and other products. Class 9 pesticides can only be added by the administrator to ensure they transfer to the Annual Report. If you cannot find a product, check under the manufacturer name as all products are listed with the name the company registered with the government. If you still cannot find it, please contact us at: info@ipmcouncilcanada.org

Step-by-step guides to using the Scouting and PCPA database can be found in the IPM Golf Bag. 

The Annual Report that is created by the database must be printed, signed and uploaded to MY IPM after completion. Electronic signatures are no longer accepted.

Glyphosate Use on Golf Courses

The MOECC has clarified the acceptable uses of glyphosate on golf courses as follows:

Glyphosate is allowed for use on golf course playing surfaces and this would include spot treating weeds in roughs. The Class 9 pesticide glyphosate is allowed for use on the following areas of golf playing surfaces:

Renovating Turf - It is permissible to use glyphosate to establish new turf areas or create other playing surfaces (e.g. bunkers) as long as the turf is for a playing surface.

Around Bunkers - Since a bunker is a playing surface it is permissible to use glyphosate to manage vegetation.

Around Trees - Glyphosate can be used to manage vegetation around trees that are located in an in-play area.  

Cart Paths - Glyphosate can be used to manage vegetation on cart paths since, according to the rules of golf, a ball is allowed to be played on the cart path and therefore it is considered a playing  surface.  

Glyphosate, or other Class 9 pesticides, cannot be used in other areas such as lawns, trees, shrubs, ornamental plantings, gardens and patios associated with the golf facility. Pesticides must be used according to product label directions and conditions under the golf course exception. 

Pool Algaecide Cannot be Used on Golf Courses

It has come to our attention that a pool algaecide Aquarius has been promoted for use on golf courses. This product is not classified for use in ponds or on golf courses. Its use will result in an automatic FAIL on your on-site audit. Ultimately, it is the golf course's responsibility to know whether a product is classified for use in Ontario on a golf course. You can search for the classification status of a product in Ontario by entering the product name, active ingredient or PCP number into the MOECC database at: PEPSIS. The label will indicate whether it has been registered for use on golf courses in Canada.

Annual Pesticide Public Meetings

We often receive questions about conducting annual public meetings required under O. Reg. 63/09. The meetings are not related to the IPM Council nor the IPM Accreditation Program. The Ontario Ministry of the Environment has provided information about the meetings and notification requirements on their website here.

Desk Reviews and On-site Audit Results

The auditors process desk reviews in the order that they were received. The IPM Council forwards fully completed (pass or fail) desk review results to the golf course via e-mail. If your desk review is in follow-up status, requiring further documentation, please note that the golf course has three months to provide the additional information the auditors require, before the desk audit is deemed to have failed. Failure may result in loss of accreditation status. Please provide the requested information to the auditors promptly.

On-site Audits

Golf courses do not have to request an on-site audit. Golf courses are eligible for an on-site audit upon successful completion (pass) of three desk reviews. You will be contacted by an auditor to schedule the on-site audit at a mutually convenient time.